Instructions: Formal Letter (Requesting Information)

You are required to write a formal letter (around 150–180 words) to request information about a course, service, or event.

In your letter, you should:

• Use an appropriate opening
  Begin with: Dear Sir or Madam, (if you do not know the name)
• State your reason for writing
  Explain clearly why you are contacting them (e.g. interest in a course or service)
• Ask for specific information
  Include at least 3–4 questions, such as:
  • price or fees
  • duration or timetable
  • number of participants
  • location or accommodation
  • requirements or levels
• Use formal language
  Avoid contractions (don’t → do not) and use polite expressions:
  • I would like to enquire about…
  • Could you please provide…
  • I would be grateful if you could…
• Organise your letter into paragraphs
  • Paragraph 1: reason for writing
  • Paragraph 2: questions
  • Paragraph 3: closing request
• Use a formal closing
  End with: Yours faithfully, (if you do not know the name)

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✅ Useful expressions:

• I am writing to request further information about…
• I would appreciate it if you could…
• I look forward to your reply.

Here is an example for you:

Dear Sir or Madam,

I am writing to enquire about the English course advertised on your website, which I came across while searching for programmes that would enable me to enhance my language proficiency. Not only am I interested in improving my speaking and writing skills, but I also aim to prepare for an official examination later this year.

I would be grateful if you could provide further details regarding the structure of the course, including how many hours per week are allocated and how long it is expected to last. Should there be different levels available, I would appreciate it if you could advise me on the most suitable option.

Furthermore, I would like to know whether classes are conducted in small groups, as this is something that would greatly benefit my learning. I would also be interested in receiving information about the teaching staff, whose experience and qualifications are of particular importance.

If accommodation were to be required, I would be thankful if you could outline the options available. Finally, I would appreciate being informed of the total cost, including any discounts that might be offered.

I look forward to hearing from you.

Yours faithfully,
[Your Name]